Information for staff

The information on this page relates specifically to staff at the University.

If you have responsibility for supervising or supporting students, you should also read our information for students.

Stay smart, supportive and safe

Lots of work has gone into making our campus and facilities covid-secure, but every one of us has a role to play in keeping ourselves - and those around us - as safe as possible. As well as the staff-specific information on this page, we've also published guidance on the actions that all of us can take to stay smart, supportive and safe.

Current restrictions

The University is still operating during the lockdown in England as Government guidance allows you to travel/leave your home for the purposes of education. We will continue to provide a blend of online and in-person teaching, as well as library and support services, and we'll continue to keep you updated.

The University moved to the Department for Education (DfE) Tier 2 on Monday 2 November.

We've put together some more information about what you can do on and around campus during lockdown, to make sure you get the most out of lockdown life, as well as a list of ideas of things to do to keep busy, entertained and engaged while things are a bit socially distant.

Christmas closure

The University will be closed from Monday 21 December to Friday 1 January inclusive. For most staff this will mean not working on these days, although you may be required to work on a rota basis depending on your role.

If you choose to work over this period and this involves coming to campus, whether to work in a lab or an office, you should be able to do this provided all covid-secure mitigations are adhered to. You should discuss this with your department or line manager if you're planning to work on campus over the break. Read the FAQs from HR about the extended Christmas period.

Self-isolation

You must self-isolate if you:

  • have any Covid-19 symptoms (a new continuous cough, high temperature, loss or change of taste or smell)

  • have tested positive for Covid-19

  • share a household with someone with symptoms or who has tested positive

  • are contacted and asked to do so by either the University or NHS Test and Trace

  • have travelled to the UK from a non-exempt country.

You must let University know that you are self-isolating by telephoning your line manager.

Resources, guidance and policies

Our information on covid-secure measures includes:

  • how we will deal with cases on campus

  • covid-secure leads

  • returning to campus and concerns about returning

  • policy and management procedure, and risk assessments

  • ventilation

  • face coverings

  • business travel and business critical spend

Community Charter

The Covid-19 Community Charter outlines what our community can expect from the University and what the University expects from its staff and students.

Students are also asked to take the online Covid-19 Community Safety Module in the VLE.

Working remotely

Our Working at York page covers:

It also includes guidance on technology and data protection.

More guidance can also be found on the Working remotely (Skills guide) page.

You can also request access to campus, for example if you need to collect equipment.

Pay and working arrangements

From 1 September, whether you're working at home or you've returned to campus, you should be working your contracted hours using flexible arrangements as necessary.

Human Resources have published information on supporting staff as campus reopens, including frequently asked questions on:

  • working arrangements

  • caring responsibilities

  • shielding and health conditions

  • self-isolation

  • wellbeing

Information on tax relief while working at home is available on the HMRC website.

Wellbeing

The People and Organisational Development team has pulled together resources to support your wellbeing while working remotely.

If you need to talk to someone:

Additional contacts

For most queries, please contact your department in the first instance, or email hr-enquiries@york.ac.uk.

External information sources

In addition to University sources, you should also consult these official sources of information: