Information for staff

Key things to know

Return to campus

We have made plans so that staff who have been working remotely can rejoin colleagues who are already onsite. As the Government's plans to ease restrictions progress, we expect to follow these steps as more of us rejoin colleagues on campus.


We're also making plans for new hybrid ways of working for the future,.

On campus? Get tested regularly

It is crucial that staff who visit campus get tested regularly. We can all help protect vulnerable people in the community and on campus, and help drive rates down so that we can continue to ease restrictions.

Symptom-free testing is available to all at the testing centre on Campus West and our pop-up testing centre on Campus East. You should get two tests a week, three days apart.

If you test positive you should let the University know that you're self-isolating by telephoning your line manager. You should book a PCR test via the NHS to confirm your positive result. You must self-isolate while you wait for the test result.

If you have any Covid-19 symptoms you should self-isolate and book a test via the NHS.

Not sure what to expect at the testing centre on campus? We take you through the process step-by-step in this video produced by YSTV.

Collect home testing kits from campus

You can collect home testing kits (also known as lateral flow testing kits) on campus from our testing centre at Wentworth Way on Campus West. You can collect kits between 1.30pm and 7pm daily.

Self-isolation

You must self-isolate if you:

  • have any Covid-19 symptoms (a new continuous cough, high temperature, loss or change of taste or smell)

  • have tested positive for Covid-19 (you can book a test through the NHS Covid-19 app, the gov.uk website or by telephoning 119)

  • share a household with someone with symptoms or who has tested positive

  • are contacted and asked to do so by either the University or NHS Test and Trace

  • have travelled to England from a outside the UK.

Wellbeing

The People and Organisational Development team has pulled together resources to support your wellbeing while working remotely.

If you need to talk to someone:

Working arrangements and pay

HR have published information on supporting staff during lockdown with enhanced flexible working arrangements. The guidance will be in place until 21 June 2021 and covers:

  • balancing work and homeschooling

  • flexible working options

  • additional help for carers

  • shielding and health conditions

  • wellbeing

See guidance on absence associated with Covid-19 vaccinations.

Information on tax relief while working at home is available on the HMRC website.

Revised guidance on annual leave 2020/21 has been approved.

Working remotely

Our Working at York page covers:

It also includes guidance on technology and data protection. More guidance can also be found on the Working remotely (Skills guide) page.

Resources, guidance and policies

Our information on covid-secure measures includes:

  • how we will deal with cases of Covid-19 on campus

  • covid-secure leads

  • using campus spaces during lockdown

  • policy and management procedure, and risk assessments

  • ventilation and face coverings

  • business travel and business critical spend

Research


As a research intensive University, our community remains committed to the quality of our research, which is carried out to the highest standards.

Our staff research pages contain:

Critical workers

While the general Government guidance is to work from home if possible, some University staff are eligible to travel to work as critical workers.

This includes staff involved with in-person teaching activities, researchers who need access to on-campus specialist spaces and research facilities, and staff supporting students and essential front-line operations.

We are working through any implications for our GTAs. Government advice to date has also advised us that postgraduate researchers should be treated on the same basis as employees, so should work from home if they can, but those who require access to specialist facilities for their work may also do so.

For all those continuing this on-campus activity, we have reviewed our health and safety risk assessments, to ensure that we are operating as safely as possible. You can read more about our risk assessments.

The Government's position remains that everyone who can work from home should do so.

Using campus space during lockdown

In line with government guidance, in all cases you may only leave your home for work if you cannot reasonably work from home. Staff can come to campus where this is permitted under specific scenarios. For full details of the permitted scenarios see:

In order to keep track of who is in University buildings, you will need to sign in using the sign-in sheet provided by your department. If you're planning on being on campus for most or all of your working day (eg for physical or mental wellbeing, or lack of suitable space to work at home), you should discuss it with your line manager before travelling.

Additional contacts

For most queries, please contact your department in the first instance, or email hr-enquiries@york.ac.uk.

External information sources

In addition to University sources, you should also consult these official sources of information: