Information for staff

Working from home


As of Monday 13 December, the Government called for people to work from home if they can. However, there are exemptions for some people working in education:


  • Staff deemed critical to the continuation of research and in-person education

  • Staff supporting this work - such as lab technicians and specialist technical support

  • Staff supporting essential campus and student support services


You should continue to work with your line manager to understand what work you can do where.


If you need to continue working on campus for your own health and wellbeing, or because you do not have an appropriate working environment at home, you can do so.

On campus? Get tested regularly

It is crucial that staff who visit campus get tested regularly. We can all help protect vulnerable people in the community and on campus, and help drive rates down.

You should get two tests a week, three days apart. You can book your tests at our campus testing centres, or collect home-testing kits from locations across campus.

Not sure what to expect at the testing centre on campus? We take you through the process step-by-step in this video produced by YSTV.

Positive test, or Covid-19 symptoms?

If you test positive you should let the University know that you're self-isolating by telephoning your line manager and you should complete the staff self-isolation report form together. For current testing guidance, please check the latest information.

Take a look at our health and wellbeing resources for staff, to find out about the support and help that's available to you.

Ventilation

We have maximised ventilation. Buildings across our campus have a range of ventilation systems, so we use a mix of strategies, including running mechanical systems at full capacity and encouraging staff and students to keep windows open to let fresh air in.

Exact levels of ventilation in a space vary depending on factors including outside temperature and wind speed.

The ventilation we have in place is considered in combination with our other control measures, such as face coverings, vaccinations and testing. All these reduce risk within our overall institutional risk assessment which covers all our indoor spaces on campus.

Winter changes

Because of the recent drop in temperatures, we have had to make some changes to the way we are continuing to deliver and manage our ventilation services to keep our buildings warm and operating reliably. Estates Services have made adjustments to the mechanical ventilation systems to improve and maintain temperatures while keeping good rates of ventilation and limited recirculation of air. It is unavoidable that some areas will remain colder than usual due to high amounts of fresh air being introduced.

We have some buildings without mechanical ventilation to introduce fresh air into rooms and spaces, hence the reliance on opening windows. In cold weather, and particularly if it is windy, windows don’t need to be opened as wide to achieve ventilation rates similar to those we have in summer. Opening the windows just a little, so you can feel a draft, and ensuring the room does not feel stuffy, can go a long way towards providing adequate ventilation.

Working arrangements and pay

HR have published guidance for staff to support your working arrangements as restrictions end, encouraging a supportive and empathetic approach.

See guidance on absence associated with Covid-19 vaccinations.

Information on tax relief while working at home is available on the HMRC website.

Our new remote working policy comes into effect from 27 September 2021.

Working remotely

Our Working at York page covers:

It also includes guidance on technology and data protection. More guidance can also be found on the Working remotely (Skills guide) page.

We're looking forward to welcoming more staff back to campus over the summer. Find out more about reconnecting on campus or take a look at our health and wellbeing resources for staff.

Wellbeing

We have pulled together resources to support your wellbeing while working remotely.

If you need to talk to someone:

Research

As a research intensive University, our community remains committed to the quality of our research, which is carried out to the highest standards.

Our staff research pages contain:

Additional contacts

For most queries, please contact your department in the first instance, or email hr-enquiries@york.ac.uk.

External information sources

In addition to University sources, you should also consult these official sources of information: